If your project list is anything like mine, it’s crowded with ideas and plans for new and unfinished projects. I often say I could go a couple of years without a new idea and still not run out of things to work on!

When faced with such a smorgasbord of choices, how do you choose what to tackle?

This is a list of the questions I ask myself whenever I start a new project, and usually my answers give me clarity about my choices:

Is it a clear YES? Am I passionate about it, or is it something that must be done to meet a promised obligation? If it isn’t a clear YES, it’s often a NO that we just haven’t come to terms with!

Can I finish the project by the deadline in a way that makes me proud of my work? This is a big point to consider if you’re trying to build a reputation for your work, and this is where tracking your time helps you make these decisions.

Can I finish the project by the deadline without being super-stressed out about it? There’s enough stress in our lives without adding more!

If I work on this project, what might I be missing out on? Is there another project that will make me feel more fulfilled? Is there something else I would rather do or learn?

Is it the best use of my time right now? Will working on this be sweeter if I get other obligations done first?

Am I working on it because I already have invested time and money into it? Sometimes, we throw more time and resources at something because we think that honors our initial investment; it’s called sunk cost bias. But if you stop to ask yourself “Would I buy this fabric again and use it for this pattern again” and the answer is NO, then abandoning the project might be the wisest use of your time and money.

Will making this project affect my important relationships? Will I be cheating myself of time with my favorite people? Time with good people is so very precious.

Can I hire out or delegate any portion of the project? The actual quilting has always been my least favorite part of the process, so I began hiring that out to two wonderful long-arm artists a couple of years ago. Yes, it took a shift in my budget, but I now have time to do more of my favorite parts (designing and sewing the tops) – and I no longer stress (or stall) when something needs to be quilted.

Can I change my process to make a step easier or more efficient? While I love to finish my bindings by hand, I’ve started finishing them by machine sometimes so that I have more time for other things. I also recently bought a new, faster machine!

Am I doing this because it’s popular? Good things are popular for a reason, and there is great camaraderie in being in a group or quilt-a-long, but do I really want the finished product more than I want to do something else?

Will it teach me something I want to know? I recently took a very cool curves class from Jen Carlton Bailly, and came away with a handful of blocks that begged to become something bigger. But what I wanted was the knowledge of how to sew curves, and I got that in class. So I put one block with the instructions in my reference binder, and donated the rest (and some supporting fabrics) to my guild’s charity sewing program. My cast-offs will be someone else’s treasure, and I don’t have this cluttering my to do list or taking time I would rather spend differently. I give you permission to do the same!

Remember, you probably got into your hobby or practice because it was fun. A few strategic decisions will help keep it that way!

The post Studio Habits: SHOULD you make that project? appeared first on Hunter's Design Studio.

As we hit the middle of January, and I read across my social media feeds of everyone’s epic plans to ramp up this and change that, I find myself retreating to my studio armchair with a cuppa to ponder what advice I would offer for giving your sewing practice an infusion of new year’s intentions.

Of course I have an ORANGE pillow!

No, I’m not going to give you an insurmountable list of how to be perfect – really, who needs ANY more of that! I find it beyond overwhelming to think I could change that many facets of my life in the single stroke of a late December midnight! But I do believe you can shift your life one thing at a time, thus I’m offering you ONE thing I think can improve your studio practice right now, and yes, it’s free, and doesn’t require you giving up chocolate

The Studio Project List 

Every time I work on a project, at the end of the day, I write down what I was working on and how much time I spent on the various stages of it. I break it into stages because I’m one of the weirdos who loves checking off small steps of larger projects.

I also use this to track the number of things I work on. Sometimes I get to the end of a year and feel like I didn’t accomplish enough, and this list usually sets me straight on that. We often forget the hours we put into making blocks here and there for various things, or don’t count the time we spend sewing things that are not quilts. For instance, I made 26 Chunky Wee Zippy Pouches, 2 Chunky Wee Bags, and a couple dozen blocks, pincushions, etc. in 2017, beyond the 47 quilts I finished!*

Lastly, by tracking these broad numbers as I work I’m better able to estimate the price of custom work, should someone ask me to make them a quilt. Estimating the cost of materials isn’t hard, but we usually have a tough time estimating the amount of labor we might put into something. Because I have this historical data, I can go back as see how many hours I put into any given quilt, which allows me to make a more accurate proposal. Even if you never plan to sell a quilt, knowing this number allows you to see if you actually have the time to make that last minute gift you though of!

Give it a try!

Feel free to use this document as a starting point for creating your own list using the categories that are important to YOUR practice.

And for a New Year’s blast from the past, I wrote this a couple of years ago – and I still wish all these things for you!

For more on tracking the value of what you make, go here.

* With MUCH help from Nancy and Kazumi, my trusty long-arm artists!

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Anyone who has had the pleasure of working a job where hours are either billed to a client, or bucketed out on a timecard to different project codes will have already had some experience with daily tracking of time. But for the rest of us, it’s a new tool in the box for being able to calculate good pricing.

I manage it by keeping a Project Tally Sheet with each project I work on. It’s a simple grid of paper that gets started with each project, and filed when the project is finished. Not only does it allow me to keep track of things during the making of a specific quilt, the history in the files allows me to make an educated guess on what kind of time certain tasks take should I need to prepare an estimate for a prospective client. For instance, I know I can make a bias binding and machine sew it onto a quilt in about an hour. And I hand sew binding at about 120 inches per hour.

I have a couple of extra spaces on the sheet to keep track of the consumable goods that I use during a project as well. Machine needles (usually at least one per project), rotary blades, spray starch or spray baste, spools of thread, stabilizers and fusibles, batting and so on. Yes, all of this matters when you price out a quilt!

Here’s a free PDF of the worksheet I use: HDS Project Tally Worksheet – feel free to use it and modify to suit how you do your work!

This sheet isn’t where the complicated math happens – that’s on the Invoice Templates at the bottom of this page (and psst… the math really isn’t that hard over there either!) This sheet is for capturing the progress of the project as I go along, and I use it because I’m likely to forget that I spent an hour ironing things in front of the TV, or a couple of hours sewing on a binding over at a friend’s house over a cuppa. ALL of the time you devote to a project is countable – and then it’s up to you how you want to charge for it.

When do I fill it out? Always at the end of a work day. As I’ve talked about before in studio process posts, I take a few minutes at the end of a day to shut down the studio, turn off the machine, empty the iron and clean up my workspace. It takes but a minute to scribble in a few notes on the worksheet. The worksheet stays with the project (I use big zippy bags) until it turns into a finished quilt, so it will be there in the morning if I didn’t get a chance to fill it out the night before. I find as long as I write it down within a day or two of doing the work, the information is accurate enough. Any longer than that and I will forget important detail (if not my name!)

Next time you start a project, give it a try. Even if you aren’t selling your quilts, you’ll find out what it really takes to do the work you do. Then if someone surprises you with an offer to buy something you made, you’ll have some good data to use for the pricing.

The post We Are $ew Worth It: Keeping track while you work appeared first on Hunter's Design Studio.